With the Designer you can create one or more Email templates and merge the template with a data set to generate personalized emails.
The Email context is the folder in the Designer that can contain one or more Email templates, also called Email sections. The HTML generated by this context is meant to be compatible with as many clients and as many devices as possible.
Email template
It is strongly recommended to start creating an Email template with a Wizard; see Creating an Email template with a Wizard.
Also see Designing an Email template for guidelines on the design. Designing HTML email that displays properly on a variety of devices and screen sizes is challenging. Building an email is not like building for the web. While web browsers comply with standards (to a significant extent), email clients do not. Different email clients interpret the same HTML and CSS styles in totally different ways.
When an Email template is created, either with a Wizard or by adding an Email context to an existing template (see Adding a context), the Email context folder is created along with other files that are specific to an Email context; see Email context.
Only one Email section is created at the start, but you can add as many Email sections as you need; see Email templates. However, when the Designer merges a data set to generate output from the Email context, it can merge only one of the templates with each record; see Generating Email output.
Email templates are personalized just like any other template; see Variable Data.
Sending email
When the template is ready, you can change the email settings (see Email header settings) and send the email
Output, generated from an Email template, can have the following attachments:
- The contents of the Print context, in the form of a single PDF attachment. (Compression options for PDF attachments can be specified in the Email context's properties; see Compressing PDF attachments.)
- The output of the Web context, as a self-contained HTML file.
- Other files, an image or a PDF leaflet for example.
Attaching the Print context
These options are also available in the Create Email Content task in Workflow.
See Email attachments and Generating Email output.