Data Fields Panel

The Data Fields panel will show the field names , database name of the opened database and the number of records it contains.

The entries you will find in the Data Fields panel in PrintShop Mail, represent data fields that occur in the document. These fields are either referred to in expressions (for variables or layout conditions, without the need to directly being linked to a database), or they refer to actual database fields (when the document is already linked to a specific database).

When a data field is used in the PrintShop Mail document, it will have a check mark in the Data Fields panel.

To create a Data Field without opening a database:

Create a variable: @variable@.
Enter the Expression Editor by double clicking on the @variable@ in the Variables panel.
Type: [My data field].
Click OK.

You can browse the records in the database by clicking the browse buttons in the Database toolbar, or by making the following selections from the Database menu:

First Record (ALT+Up)
Previous Record (ALT+Left)
Next Record (ALT+Right)
Last Record (ALT+Down)
Record...Allows you to select a specific record.

The following information is displayed for each data field in the database:

These Data Fields properties are only relevant for PrintShop Web, they will not affect the behavior of PrintShop Mail.

Checkmark: A checkmark will be visible if the data field is used somewhere in your document. If no checkmark is present, the data field is not used anywhere in your document.
Name: A unique identifier, either automatically generated or corresponding to the field name in the database. You cannot modify this value here.
Value: The value of the field for the current record.
Type: Displays the type of data in the data field. "Default" means that at the moment no data source is available for this field. Once there is a data source available, the Type column will display the data type for that field, as specified in the data source, like number, text, etc.